Receptionist | Automotive | UAE National
Date: 29 Aug 2024
Location: Dubai, United Arab Emirates
Company: Al Rostamani Group of Companies LLC
Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care & Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
Al Rostamani Trading Company is the sole authorized distributor of Suzuki and Citroën across the UAE with Sales, Service and Parts outlets able to serve its customers throughout the country.
Job Purpose
Ensure that the front office is managed efficiently and all calls are attended to efficiently.
Job Responsibilities
• Handles incoming calls promptly and transfers to concerned department/person to ensure that the caller’s requirements are addressed in a timely manner.
• Ensures that all outgoing calls (international, faxes, staff personal calls) are logged properly for accounts purposes.
• Distributes inter-office correspondence prepared or received from other department to concerned persons to ensure proper dissemination of information.
• Handles administrative functions (i.e. photocopying of office documents, incoming/outgoing fax) to provide support to the sales department.
• In the absence of Sales Executives, attends to walk-in customers and telephone inquiries to ensure that their requirements are addressed in a timely manner. Forwards the information to the Sales Executive for follow-up.
• Logs attendance of sales employees to ensure proper monitoring of attendance for payroll purposes.
• Handling Courier, stationary requirement.
• Assist in Day-to-day office administration.
Job Requirements
Qualifications
Bachelor’s degree or Diploma
Experience
1 – 2 years’ of experience in secretariat/administration
Knowledge & Skills
- Computer applications skills;
- Good English and Communication skills (verbal and written);
- Good interpersonal skills and be Presentable and pleasant;
- High confidentiality;
- Ability to compose routine correspondence and reports.
- Ability to operate standard office equipment
- Coordinating tasks
- Proficient in MS Word, Excel, PowerPoint
At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.