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Secretary- UAEN

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Date: 11 Apr 2025

Location: Dubai, United Arab Emirates

Company: Al Rostamani Group of Companies LLC

Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care & Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment. 

Al Rostamani Communications is a leading IT & Telecommunication Solutions Provider and Systems Integrator, offering Innovative, Integrated Technology Solutions and Professional Services to customers in UAE and other GCC countries.

Job Purpose

Provide GM with the needed support to facilitate his work and ensure that the work environment is efficient.

Job Responsibilities

  • Responsible for handling GM’s office works (maintain schedule, event calendars, etc.)
  • Produce reports, compose correspondence, and draft new contracts in English and Arabic
  • Keep management informed by reviewing and analysing special reports, summarizing information, identifying developments
  • Provide high-level, confidential administrative support to the facility operations, and ensure a smooth running of the Office
  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
  • Act as a liaison between executives, management and with group departments
  • Implement office policies by following standards and procedures of the group policy
  • Create and disseminate office communications, including event invites, office announcements, and program reminders or as per instruction
  • Receive, direct and convey telephone messages and fax messages
  • Maintain the general filing system and file all correspondence
  • Maintain an adequate inventory of office supplies
  • Organize and plan events in coordination with Group Marketing
  • Manage staff requirements in coordination with HR department
  • Provide administration support cover to other members of the team, as required
  • Supports company operations by maintaining office systems and supervising office boy, driver and receptionist

Job Requirements

Qualifications

  • Bachelor’s degree in any field, preferably in business administration

 

Experience

  • 5 - 8 years’ of experience in secretarial or office administration role

 

Knowledge & Skills

  • Computer applications skills
  • Good English/Arabic communication skills (verbal and written)
  • Good interpersonal skills
  • High confidentiality
  • Presentable and pleasant
  • Excellent organizational skills
  • Ability to compose routine correspondence and reports
  • Ability to operate standard office equipment

At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.