Senior Area Portfolio Incharge

Job Purpose

Create, direct and manage all aspects of property management services and functions in order to enhance income and value.

Job Responsibilities

• Review and endorse Asset Plans for the entire portfolio in accordance with the objectives and senior management directives including the setting and achieving of Key Performance Indicators
• Create and endorse operational budgets for the entire portfolio and be responsible for their delivery
• Manage the legal procedures of dispute cases to minimize rent loss
• Initiate and execute any marketing and promotional plans as set out by the marketing department and the senior management
• Provide clear and timely operation and management reports to senior management
• Introduce and roll out best practice property management across the portfolio
• Assess market intelligence and provide inputs towards client briefs
• Review and provide inputs towards concept designs to facilitate build to suit developments
• In conjunction with the Admin Department, ensure setting up / up gradating and implementation of standards, systems, policies and procedure and prepare for ISO readiness for the Leasing and Property Management department - implement and utilize appropriate property management systems and processes including software systems, accounting systems and other business infrastructure for effective management
• Input into the FM strategy for the property and manage the execution of appropriate facilities management services and regimes for required physical maintenance and operations of assets, including planned maintenance and lifecycle planning in most effective and cost efficient ways
• Overview tendering process of various FM contracts and prepare recommendation documents
• Oversee the implementation of effective energy savings programs
• Work with the line manager to devise and manage a high level strategy to find solutions for current and future CRE requirements and implement the same
• Work with FMD to identify and provide additional services to group companies and ensure the best presentation of CRE premises to meet the expectation of the business and brand standards
• Introduce and implement cost optimization measures – working with FM and Finance)
• Work with the line manager to devise service charge strategies within different asset class and implement them
• Ensure that complaints and concerns and occupiers and stakeholders are attended to and resolved as speedily and as satisfactorily as possible
• Develop leasing / sales strategies and implement them across the portfolio
• Prepare and execute any marketing and promotional plans as set out by the marketing department and the senior management
• Collect and provide business and management reports / information in a timely manner
• Ensure compliance with the internal and external (RERA, DM and DED, and /or other Emirate equivalents) approved policies, rules and regulations to protect company and customer’s interest
• Ensure the effective achievement of functional objectives through the leadership of function – setting individual objectives, managing performance, developing and motivating staff, provision of formal and informal feedback and appraisal – in order to ensure that the highest level of performance is achieved

Job Requirements

Qualifications

• Bachelor or equivalent in Real Estate or associated field

Experience

• More than 5 years in Property Management and Leasing managing similar portfolio

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Knowledge & Skills

• Competent in Microsoft Office Software
• Competent in Property Management technology systems and software
• High level of proficiency in English (spoken and written) / Arabic is an advantage
• Problem Solving, Judgment, Planning and Organization, Coordinating, Leadership, Initiative, Management Expertise, Persuasiveness, Integrity